How to Customize a group schedule in Outlook

1. In Calendar, on the Actions menu, click View Group Schedules.
2. Click the group schedule you want, and then click Open.
3. Click Options, and then click any of the following:
• Show Only Working Hours By default, the group calendar displays the working hours you have specified in the Start time and End time boxes in the Calendar Options dialog box (Tools menu, Options command). If you clear the check box next to Show Only Working Hours, you will see all 24 hours of each day when you look at the group calendar.
• Show Calendar Details By default, the group calendar displays details of all calendar items, unless an item has been marked private by its owner. If you clear the check box next to this option, the calendar will not include any details.
• Auto Pick Finds available times for all group members.
• Refresh Free/Busy Connects to the free/busy (free/busy time: In Calendar, time status and user defined labels are indicated by colors and patterns.) server and obtain the latest free/busy information for all group members.

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You can use Microsoft Office Outlook to print a blank calendar. Blank calendars may be useful to take notes on or to consult when you meet to discuss a project with your team.

Steps to print a blank calendar

1. On the File menu, point to New, and then click Folder.
2. In the Create New Folder dialog box, in the Name text box, type a name for the folder.
3. In the Folder contains list, click Calendar Items.
4. In the Select where to place the folder list, click Calendar, and then click OK.
5. In Calendar, in the Navigation Pane under the My Calendars section, select the check box for the calendar you created.
6. On the File menu, click Print.
7. In the Print dialog box, under Print this calendar, click the calendar you created.
8. Select the print style options you want, and then click OK.

How to Create additional calendars

In addition to the default Microsoft Office Outlook Calendar, you can create other Outlook calendars. For example, you can create a calendar for your personal appointments.
1.In Calendar, on the File menu, point to New, and then click Calendar.
Note If you are in Mail, Contacts, Tasks, Journal, or Notes, on the File menu, point to New, and then click Folder. In the Folder contains list, click Calendar Items.









Type the calendar name as you want it to appear in the Navigation Pane.
Make sure Calendar Items is selected under Folder contains.
2. In the Create New Folder dialog box, in the Name text box, type a name for the folder.
3. In the Select where to place the folder list, click Calendar, and then click OK.
The new calendar appears in the Calendar Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.).





To view a calendar, select the check box for the calendar name. When multiple check boxes are selected, the calendars appear in side-by-side view













NOTETo delete a calendar, right-click the calendar name in the Navigation Pane, and then click Delete calendar name.

How to Copy Outlook calendar

Making additional calendars in Outlook is useful for keeping business and personal schedules separate. In Outlook 2002 you can copy your calendar by placing it in a subfolder under Calendar in the Folder List. Once you do this, it's easy to publish your business calendar as a Web page and print your personal calendar for home use. Note that you can copy your Outlook calendar with or without existing scheduling information, such as holidays or appointments.

Step to Copy Outlook Calendar

1. To show the Folder List, on the View menu, click Folder List.
2. Click Calendar.
3. On the File menu, click New, and then click Folder.
4. In the Name box, type the name of your new folder, and then click OK.

Your additional copy is now available in a subfolder under Calendar in the Folder List.

Copy Outlook Calendar with scheduling information

1. To show the Folder List, on the View menu, click Folder List.
2. Right-click Calendar, and click Copy "Calendar".
3. In the Copy Folder dialog box, select a folder to copy your calendar to, such as Drafts, and then click OK.
   This copy of your calendar now contains all your scheduling information, in addition to your calendar formatting.
4. Rename your copy, and then drag it to Calendar.

Notes

• You cannot make a copy of your calendar and attach it to send in e-mail. You can attach individual items contained in your calendar, but not the calendar as a whole.
• You cannot copy your calendar as it appears in Outlook directly into another Microsoft Office program, such as Microsoft Word. If you want to work with a calendar in Word, see the 2001 Calendar, which you can download from Templates on Microsoft Office Online.