Prevent meeting request replies

In Microsoft Office Outlook, you can send a meeting request and not track the attendees' responses. Not tracking the responses can be useful when you send a meeting request to a large number of attendees but do not want to know who can and cannot attend.

Turn off meeting request responses

In a new meeting request, do the following:

1. On the Meeting tab, in the Attendees group, click Responses.

Note For recurring meetings, the Meeting tab appears as the Recurring Meeting tab.

2. Click Request Responses to clear the Request Responses and Allow New Time Proposal check boxes.

Note If you turn off the Request Responses option, you will not be able to track whether attendees have accepted, tentatively accepted, or declined. For instance, when you open the meeting in your calendar, click the Meeting tab, and then click Tracking in the Show group, the Response column will display None for all of the attendees.

Turn off responses after you send the meeting request

Even if you don't turn off the response option when you initially send the meeting request, you can change the option at any time.

1. Open the meeting.
2. On the Meeting tab, in the Attendees group, click Responses.

Note For recurring meetings, the Meeting tab appears as the Recurring Meeting tab.

3. Click Request Responses to clear the Request Responses and Allow New Time Proposal check boxes.
4. Click Send Update.

It is necessary to click Send Update so that the meeting request is updated in Outlook for all meeting attendees. If you want to go for Outlook Support and want to fix your issue, you can take Computer Help

Add or remove a second time zone

You can display a second time zone in your calendar by selecting the Show an additional time zone check box in the Time Zone dialog box. The second time zone is used only to show a second time bar in Calendar view, and does not affect the way in which calendar items are stored or displayed.

Note The additional time zone is not affected by the current time zone settings; it is completely separate.

1. On the Tools menu, click Options.
2. Click Calendar Options.
3. Click Time Zone.
4. Do one of the following:
• Add a second time zone
1. Select the Show an additional time zone check box.
2. In the Label box, type a name for the second time zone.
3. In the Time zone box, click the time zone that you want to add.
4. If you want your computer clock to automatically adjust for daylight saving time changes, select the Adjust for daylight saving time check box.

This option is available only in time zones that use daylight saving time (DST).

• Remove a second time zone

• Clear the Show an additional time zone check box.

Tip You can quickly switch your current time zone to the second time zone by clicking Swap Time Zones. This affects all times displayed in Outlook as well as times displayed in other Microsoft Windows-based applications.

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How to Copy Outlook calendar

Making additional calendars in Outlook is useful for keeping business and personal schedules separate. In Outlook 2002 you can copy your calendar by placing it in a subfolder under Calendar in the Folder List. Once you do this, it's easy to publish your business calendar as a Web page and print your personal calendar for home use. Note that you can copy your Outlook calendar with or without existing scheduling information, such as holidays or appointments.

Step to Copy Outlook Calendar

1. To show the Folder List, on the View menu, click Folder List.
2. Click Calendar.
3. On the File menu, click New, and then click Folder.
4. In the Name box, type the name of your new folder, and then click OK.

Your additional copy is now available in a subfolder under Calendar in the Folder List.

Copy Outlook Calendar with scheduling information

1. To show the Folder List, on the View menu, click Folder List.
2. Right-click Calendar, and click Copy "Calendar".
3. In the Copy Folder dialog box, select a folder to copy your calendar to, such as Drafts, and then click OK.
   This copy of your calendar now contains all your scheduling information, in addition to your calendar formatting.
4. Rename your copy, and then drag it to Calendar.

Notes

• You cannot make a copy of your calendar and attach it to send in e-mail. You can attach individual items contained in your calendar, but not the calendar as a whole.
• You cannot copy your calendar as it appears in Outlook directly into another Microsoft Office program, such as Microsoft Word. If you want to work with a calendar in Word, see the 2001 Calendar, which you can download from Templates on Microsoft Office Online.