Tuesday, May 26, 2009

Outlook Calendar

Microsoft Office Outlook provides a couple of features that can help you better organize appointments and events and filter the Calendar view to focus on specific items.

Create appointments and events

Just as you would write in a paper-based organizer, you can click on any time slot in the Outlook Calendar and begin typing. New gradient colors makes it easy to quickly see the current day and time. The current time is highlighted with color only in the Day and Work Week views. You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for at-a-glance identification.

Organize meetings

Simply select a time on your Calendar, create an appointment, and select people to invite. Outlook will help you find the earliest time at which all the people are free. When the meeting notice is sent to invitees by e-mail, each will receive a meeting request in Inbox. When they open it, Outlook notifies them if the meeting conflicts with an existing item in their Calendar, and they can accept, tentatively accept, or decline your meeting by clicking a single button.

View group schedules

You can create calendars that show the schedules of a group of people or resources simultaneously.

View calendars side-by-side

You can view multiple calendars that you have created as well as those shared by other Outlook users side-by-side.

Link to calendars on Windows Share Point Services sites

If you have access to a Microsoft Windows Share Point Services site, you can view the events lists from that site in your Outlook Calendar. These items will be kept up-to-date and can be viewed side-by-side with other personal or shared calendars.

Manage another user's calendar

With the delegate access feature, one person can use his or her own copy of Outlook to easily manage another person's Calendar.