Add or remove a second time zone

You can display a second time zone in your calendar by selecting the Show an additional time zone check box in the Time Zone dialog box. The second time zone is used only to show a second time bar in Calendar view, and does not affect the way in which calendar items are stored or displayed.

Note The additional time zone is not affected by the current time zone settings; it is completely separate.

1. On the Tools menu, click Options.
2. Click Calendar Options.
3. Click Time Zone.
4. Do one of the following:
• Add a second time zone
1. Select the Show an additional time zone check box.
2. In the Label box, type a name for the second time zone.
3. In the Time zone box, click the time zone that you want to add.
4. If you want your computer clock to automatically adjust for daylight saving time changes, select the Adjust for daylight saving time check box.

This option is available only in time zones that use daylight saving time (DST).

• Remove a second time zone

• Clear the Show an additional time zone check box.

Tip You can quickly switch your current time zone to the second time zone by clicking Swap Time Zones. This affects all times displayed in Outlook as well as times displayed in other Microsoft Windows-based applications.

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Display a different primary calendar

This feature applies to any language that enables an alternate Calendar Arabic, English, Hebrew, Hindi, Chinese, Japanese, Korean, and Thai. You may need to enable a language if you want to show a primary Calendar in a language different than that used in your copy of Microsoft Office Outlook 2003.

Do one of the following:

In Microsoft Windows XP

1. Click Start, and then click Control Panel.
2. Double-click the Regional and Language Options icon.
3. In the list, click the language for the calendar that you want to use.
4. Click Customize, and then click the Date tab.
5. In the Calendar type list, click the calendar you want to use.
6. Under Short date and Long date, select the options you want.

In Microsoft Windows 2000

1. Click Start, click Settings, and then click Control Panel.
2. Double-click the Regional Options icon.
3. In the list, click the language for the calendar that you want to use.
4. Click the Date tab.
5. In the Calendar type list, click the calendar you want to use.
6. Under Short date and Long date, select the options you want.

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What is Calendar Coloring in Outlook?

Microsoft Outlook has 10 colors that you can use to color appointments and meetings. These colors are visible in Day/Week/Month view of Calendar. You can color individual or recurring appointments and meetings manually, or you can use rules to automatically color items that meet certain conditions, such as when a certain word is used in the subject or when a meeting request is sent by a certain person. Manual coloring always take precedence over automatic coloring, so if you have applied manual coloring to an item, automatic coloring will not be applied to it.

If you open another person’s calendar or a calendar stored in a public folder, you will see the colors that were assigned manually, but no automatic coloring. Automatic coloring can be seen only by the person who set it up.

Each color comes with a label. You can change these labels to make them more meaningful to you. For example, you can change the label of the color red from "important" to "urgent."

Displaying your availability status

When you view Calendar in Day or Work Week view, the pattern of the availability indicator (availability indicator: Appears to the left of a meeting or appointment (or all the way around the item when selected), indicating time status as free, tentative, busy, out of office, or no information available. Visible only in Day and Work Week view.) to the left of any appointment or meeting displays your availability status for that time period: free, tentative, busy, or out of Microsoft office.

How to Customize a group schedule in Outlook

1. In Calendar, on the Actions menu, click View Group Schedules.
2. Click the group schedule you want, and then click Open.
3. Click Options, and then click any of the following:
• Show Only Working Hours By default, the group calendar displays the working hours you have specified in the Start time and End time boxes in the Calendar Options dialog box (Tools menu, Options command). If you clear the check box next to Show Only Working Hours, you will see all 24 hours of each day when you look at the group calendar.
• Show Calendar Details By default, the group calendar displays details of all calendar items, unless an item has been marked private by its owner. If you clear the check box next to this option, the calendar will not include any details.
• Auto Pick Finds available times for all group members.
• Refresh Free/Busy Connects to the free/busy (free/busy time: In Calendar, time status and user defined labels are indicated by colors and patterns.) server and obtain the latest free/busy information for all group members.

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You can use Microsoft Office Outlook to print a blank calendar. Blank calendars may be useful to take notes on or to consult when you meet to discuss a project with your team.

Steps to print a blank calendar

1. On the File menu, point to New, and then click Folder.
2. In the Create New Folder dialog box, in the Name text box, type a name for the folder.
3. In the Folder contains list, click Calendar Items.
4. In the Select where to place the folder list, click Calendar, and then click OK.
5. In Calendar, in the Navigation Pane under the My Calendars section, select the check box for the calendar you created.
6. On the File menu, click Print.
7. In the Print dialog box, under Print this calendar, click the calendar you created.
8. Select the print style options you want, and then click OK.

How to Create additional calendars

In addition to the default Microsoft Office Outlook Calendar, you can create other Outlook calendars. For example, you can create a calendar for your personal appointments.
1.In Calendar, on the File menu, point to New, and then click Calendar.
Note If you are in Mail, Contacts, Tasks, Journal, or Notes, on the File menu, point to New, and then click Folder. In the Folder contains list, click Calendar Items.









Type the calendar name as you want it to appear in the Navigation Pane.
Make sure Calendar Items is selected under Folder contains.
2. In the Create New Folder dialog box, in the Name text box, type a name for the folder.
3. In the Select where to place the folder list, click Calendar, and then click OK.
The new calendar appears in the Calendar Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.).





To view a calendar, select the check box for the calendar name. When multiple check boxes are selected, the calendars appear in side-by-side view













NOTETo delete a calendar, right-click the calendar name in the Navigation Pane, and then click Delete calendar name.

How to Copy Outlook calendar

Making additional calendars in Outlook is useful for keeping business and personal schedules separate. In Outlook 2002 you can copy your calendar by placing it in a subfolder under Calendar in the Folder List. Once you do this, it's easy to publish your business calendar as a Web page and print your personal calendar for home use. Note that you can copy your Outlook calendar with or without existing scheduling information, such as holidays or appointments.

Step to Copy Outlook Calendar

1. To show the Folder List, on the View menu, click Folder List.
2. Click Calendar.
3. On the File menu, click New, and then click Folder.
4. In the Name box, type the name of your new folder, and then click OK.

Your additional copy is now available in a subfolder under Calendar in the Folder List.

Copy Outlook Calendar with scheduling information

1. To show the Folder List, on the View menu, click Folder List.
2. Right-click Calendar, and click Copy "Calendar".
3. In the Copy Folder dialog box, select a folder to copy your calendar to, such as Drafts, and then click OK.
   This copy of your calendar now contains all your scheduling information, in addition to your calendar formatting.
4. Rename your copy, and then drag it to Calendar.

Notes

• You cannot make a copy of your calendar and attach it to send in e-mail. You can attach individual items contained in your calendar, but not the calendar as a whole.
• You cannot copy your calendar as it appears in Outlook directly into another Microsoft Office program, such as Microsoft Word. If you want to work with a calendar in Word, see the 2001 Calendar, which you can download from Templates on Microsoft Office Online.